Through the creation of folders, Webmail and Outlook provide many effective ways of organizing email. For your SPU email account, Outlook 2013 is the most robust and reliable email client. It keeps up-to-date with the SPU email servers frequently, ensuring that your email will be delivered in a timely fashion.
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server space is not unlimited and each user has an established email quota. Attachments and pictures may be saved to your local computer so they can be removed from your email account.
Current faculty and staff email MUST be maintained on SPU provided servers. Faculty and staff are asked not to create local archives of email messages that are stored on your university assigned computer, a personally owned computer, or on removable media. Since employee email is a vital institutional business tool, it needs to be managed and preserved with care and caution. Faculty and staff should review the Email Retention and Recovery Policy for additional guidance.
For students and alumni, an alternative if you are using Microsoft Outlook 2010 or 2013 is to move some of your messages to a Personal/Offline storage location (with a .PST file extension). Review the Personal/Offline Folders for more information on this option.
Step-by-step guide
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Gain Storage Space by Saving Attachments
- Open an individual email message with attachments or pictures
- Right-click on the item you wish to save.
- Use the Save As feature to save it to a location on your hard drive. Generally, the Documents folder is a good location to save personal items.
- Delete the mail item you have saved to your computer from your email inbox. This will free up space for your email account to receive more messages.
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If your email client is configured to use a method other than Exchange to check your email account, it may delete mail items from the server and store them locally on your computer. To ensure that your email client is configured properly, see Email Client Configuration.
Outlook Email Storage Space
Current faculty and staff email MUST be maintained on SPU provided servers. Faculty and staff are asked not to create local archives of email messages that are stored on your university assigned computer, a personally owned computer, or on removable media. Since employee email is a vital institutional business tool, it needs to be managed and preserved with care and caution. Faculty and staff should review the /wiki/spaces/~mschaafsma/pages/36153080 for additional guidance.
For students and alumni, an alternative if you are using Microsoft Outlook 2010 or 2013 is to move some of your messages to a Personal/Offline storage location (with a .PST file extension).
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SPU uses Office 365 for all Faculty, Staff, and Student email accounts. Office 365 email accounts come with 25GB of storage. Since this is a significantly larger storage amount than SPU has previously offered for email accounts, the preceding steps should rarely be necessary. |
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