Steps in Contract Review Process

Area Department Deans, Directors, and/or Vice Presidents should review and approve contracts (this includes, but is not limited, to Memorandums of Understanding (MOU), Statement of Work (SOW), grants, contracts, and agreements).

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• The SPU Board of Trustees has passed resolutions authorizing certain SPU administrators to sign various types of contracts on behalf of SPU. While there are special rules for real property, banking, and investment matters, for most business contracts the President, Provost, and Vice President for Business and Finance are directly authorized to sign contracts on behalf of SPU, and each of these people can also authorize other SPU employees to sign contracts on behalf of SPU.
• The President, Provost, and Vice President for Business and Finance have issued standing delegation of business contract signature authority to certain SPU employees provided that specific conditions are met. In addition, all Vice Presidents, Vice Provosts, Associate Vice Presidents, Associate Vice Provosts, Assistant Vice Presidents, Assistant Vice Provosts, Deans, and Directors have been authorized to sign business contracts on behalf of SPU provided that the following criteria are met:
  • The business contract must relate to operations or activities within the signing employee’s area; and
  • The total cost of the contract is less than or equal to the amount that the signing employee is authorized to approve pursuant to the Signature Authority Thresholds Policy of the Business Office (see:  https://wiki.spu.edu/display/FO/Signature+Authority+Thresholds. For purposes of such policy, any Associate or Assistant Vice President or Vice Provost will be treated as having the same authorization as a Dean or Director.

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