...
A data custodian, usually an administrator of a major college office or department, may make data available to others within his or her purview for use and support of the unit’s functions.
Before granting access to data, the data custodian shall be satisfied that protection requirements have been implemented and that a "need to know" is clearly demonstrated. By approving end-user access to institutional data, the data custodian consents to the use of these data within the normal business functions of administrative and academic offices. Access to institutional data shall not be granted to persons unless there is an established "need to know".
Data custodians are responsible for the accuracy and completeness of data files in their areas. Misuse or inappropriate use by individuals will result in revocation of the user’s access privileges. Data custodians are also responsible for the maintenance and control of the administrative information system’s validation and rules tables as these tables define how business is conducted at SPU.
For the General System, all Data System Stewards, as defined below, would be responsible for jointly determining who gets access and to what level.
...
| Data Custodian | Types of Record |
|---|---|
| Student Academic Services | Academic (e.g., transcript, transfer work, class schedule, degree requirements, probation, petitions, contracts, academic progress, etc.) |
| UG Admissions The Graduate Center | Applicant records |
| University Advancement | Alumni and Donor Records |
| Office of Residence Life | Disciplinary/Leadership Honors |
| Student Financial Services | Financial Aid; Student Accounts; Student Employment |
| Finance | Financial Information Payroll Information (payroll history, time entry, leave balances, tax admin) |
| Human Resources | Human Resource Records (employee biographical info, employee applicant info, employee performance info, budget and position data, grievances, leave status, benefits and deductions admin) |
| Learning Resources | Library Patron Records |
| Safety and Security | Security Records Parking System Records |