Page Comparison

Rarely does everyone have the same understanding of who is responsible for what.  This RACI Chart describes the responsibilities of various SPU business units in completing tasks for projects and business process, eliminating confusion by assigning clear ownership for each task.  

Section

Column Business DEPT SDMG IDM IR CIS Expand title Documentation and Training Conducts training on the business usage of stewarded data and systems Documents relevant processes and procedures for departmental users Image Modified Image Modified Image Modified Image Modified Expand title Software and Business Alignment Aligning people and processes with software tools to improve business efficiency and effectiveness Conducts business process analysis to design process and procedures that best utilize existing software tools or identifies new software needs Image Modified Image Modified Image Modified Image Modified Data DEPT SDMG IDM IR CIS Expand title Data Stewardship Maintain quality and integrity of shared and stewarded data Manage access and appropriate usage of stewarded data Ensure institutional data quality including consistent usage of data and terms institutionally Image Modified Image Modified Image Modified Image Modified Expand title Data Reporting Maintain strong understanding of shared and departmental data and databases Design and build reports on stewarded data. Assist other technical staff writing reports off stewarded data. Image Modified Image Modified Image Modified Image Modified Expand title Data Import/Export Building imports and exports of data from internal and external data systems Overseeing the quality and integrity of imported/exported data Coordinates/Collaborates on imports/exports that impact shared data Image Modified Image Modified Image Modified Image Modified Expand title Data Definitions Defining how data will be recorded and stored at the institution Setting data definitions and standards Image Modified Image Modified Image Modified Image Modified Expand title Data Security Oversees secure usage, dissemination, and transfer of sensitive data Maintains and enforces department data security policies and procedures Maintains awareness of legal and regulatory requirements of stewarded data Image Modified Image Modified Image Modified Image Modified Software DEPT SDMG IDM IR CIS Expand title Software Security Manages software security, passwords, firewalls, and other technologies to protect institutional data Configures core security protocals protocols, creates and maintains security classes/groups Builts Builds audits and other alerting systems to enforce security standarts standards.  Image Modified Image Modified Image Modified Image Modified Expand title Software Configuration: Business Configures software systems for usage by business units (custom fields, campaigns, permissions etc.) Image Modified Image Modified Image Modified Image Modified Expand title Software Configuration: Technical Configures software systems to work in the SPU envronment environment Sets up software authentication, configures access, and web presence Image Modified Image Modified Image Modified Image Modified Expand title Software Documentation and Training Departments document process and procedures for managing stewarded portions resources and systems CIS documents relevant processes, policies, and procedures for the DTU audience technical administration by departments Image Modified Image Modified Image Modified Image Modified Expand title Software Support Provides support to end users of the software systems Maintains working knowledge of software capabilities, features, future upgrades and direction Work with software vendors and external peers to troubleshoot and resolved software issues Image Modified Image Modified Image Modified Image Modified Expand title Software Maintenance Procures, installs and maintains system software Maintains is defined as installing system upgrades and patches and fixing bugs in custom code Departments responsible to assist with testing systems upgrades Image Modified Image Modified Image Modified Image Modified Expand title Software Integration Design, implementation and maintenance of automated data flows between data systems Works with data stewards to build and ensure safe and reliable data transfer Image Modified Image Modified Image Modified Image Modified Expand title Custom Development Designs, codes and maintains custom systems and code. Image Modified Image Modified Image Modified Image Modified Expand title Software Purchasing Software purchasing for a single department is handled by that department with consultation and approval from CIS Cross departmental purchases are handled by a cross departmental project team, SDMG or CIS   Image Modified Image Modified Image Modified Image Modified Systems DEPT SDMG IDM IR CIS Expand title System Backup and Redundancy Backing up of institutional data according to SPU's data retention policies Data recovery in the occurrence of data loss Disaster recovery planning and implementation Image Modified Image Modified Image Modified Image Modified Expand title System Maintenance Procures, installs and maintains system hardware (servers, storage, network) and infrastructure Coordinates testing with data/system stewards Image Modified Image Modified Image Modified Image Modified Column width 350px Chart Key Image Modified Responsible Responsible for the work Image Modified Assists Provides assistance with work Image Modified Consulted Consulted before decisions are made or action is taken Image Modified Informed Informed that a decision has been made or action taken. Information and Data Management Roles DEPT Departments responsible for stewarding portions of institutional data and systems. Includes Directors, CSMs, Data Managers, etc. SDMG Systems and Data Management Group, responsible for campus wide communication and decision making about data and data systems IDM IR The office of Institutional Research, responsible for institutional data, reporting and analytics at SPU CIS Computer and Information Systems, responsible for IT services at SPU