Questions For New Systems

Often new 3rd Party systems are necessary to improve business operations. The selection and implementation of these technology tools is a critically important task and many questions need to be answered for before the purchase of any new system:

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See /wiki/spaces/CIS/pages/36143562 for information about submitting a new project request to CIS.

Enterprise Software Acquisition Policy

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Any new systems purchases must comply with the Enterprise Software Acquisition Policy to receive CIS support. It can be helpful to review and consider the requirements at the ideation phase of your product selection process. Technical review can also take weeks to months, so make sure to get started early.

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Cloud and SaaS System Checklist

Cloud or SaaS software takes special consideration. It usually comes with significant cost reduction, but also carries more risk. See the Cloud Computing Policy and review the SaaS Software Checklist for details on what to consider.

Contract Review

Any software purchase that requires any type of signed agreement must be reviewed by the

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Computer and Information Systems. This process can often take weeks to months, so make sure to get started early.

Cost Estimates

 In Washington state, the sale of software and some associated services are taxed.  Review the state's IT Tax Information page to help you estimate implementation and purchase costs

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Cloud and SAAS System Checklist

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Data Usage / Institutional Data

If the new software or system needs imports of Institutional Data or may generate new institutional data, please review the Institutional Data Policy to understand your obligations. If the data you need for your system to operate is steward by a separate business unit, you must obtain approval to use that data from that unit.