Versions Compared

Old Version 6

changes.mady.by.user Micah Schaafsma

Saved on

compared with

New Version 7

changes.mady.by.user Micah Schaafsma

Saved on

Key

  • This line was added.
  • This line was removed.
  • Formatting was changed.

Often new 3rd Party systems are necessary to improve business operations. The selection and implementation of these technology tools is a critically important task and many questions need to be answered for before the purchase of any new system:

  • Can the business need be solved within
our current ERP (Banner)?
  • How will the new system integrate into existing infrastructure?
    • Do we already have a system that satisfies this need and don't know about it
    • any currently owned SPU systems?
    • Will new hardware need to be purchased and what are the initial and maintenance costs?
    • What effect, if any, will the application have on other departments or staff?
    • What
    is
    • are the annual
    cost
    • savings costs and savings of the system, including estimated FTE cost in support and training
    ?Is there available FTE to support the new application or will new FTE be required
    • ?
    • How does adding the support of this new system affect available support for existing systems?
    • How will this system share data with other systems such as Banner
    ?These questions and more should be addressed in the feasibility analysis of any new system.  Many of these questions can only be answered by CIS. CIS's involvement in the decision making process for any new software system purchase is critical to the success of the project.
    • or Raiser's Edge?

    Enterprise Software Acquisition Policy

    Any new systems purchases must comply with the Enterprise Software Acquisition Policy to receive CIS support. It can be helpful to review and consider the requirements at the ideation phase of your product selection process. Technical review can also take weeks to months, so make sure to get started early.

    Legal Review

    Any software purchase that requires any type of signed agreement must be reviewed by the Office of Risk Management. This process can often take weeks to months, so make sure to get started early.

     

    Cloud and SAAS System Checklist

    Cloud or SAAS software takes special consideration. It usually comes with significant cost reduction, but also carries significantly more risks. See the checklist for details on what to consider.

    Data Usage / Institutional Data

    If the new software or system needs imports of Institutional Data or may generate new institutional data, please review the Institutional Data Policy

    to

     to understand your obligations. If the data you need for your system to operate is steward by a separate business unit, you must obtain approval to use that data from that unit.