Regardless of your department, you will have to make updates to your faculty or staff directory page from time to time. This can be a tricky process in Sitecore, but we are here to guide you through it.
Adding a new member
In order to add a new person to your faculty or staff page, you must first upload their profile and thumbnail images. Profile images should be portrait orientation, at 320x400 pixels, and thumbnail images should be 200x200 pixels. It’s often helpful to look at the other images on your directory page to make sure your cropping fits. Cropping and resizing can be done either in Photoshop or in a free browser-based tool like http://birme.net .
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Once you have resized and cropped the profile and thumbnail images, it’s time to upload them to the media library. After logging into Sitecore, click on the media library tab at the bottom of the page.
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Navigate to your department’s folder, and click the button that reads “Upload files (advanced).” This option allows you to add multiple photos at once. Click “Choose file,” and then select the appropriate images from your computer. After choosing both the profile photo and the thumbnail, click the blue “Upload” button. The images will now appear in the “Uploaded media items” box. Double-click on each one, and add the name of the faculty or staff member to the “Alt” field, clicking “Save and close” when you are finished. After adding the alt text, click “Close.”
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Now, return to the “Content Editor” by clicking the link at the bottom of the page. Open the folder that reads “Lists,” and then open “faculty-staff.” Find your department’s folder here. Right-clicking on the folder, select “Insert,” “Insert from template,” and then select “Faculty Bio Page” in SPU/Page Templates. Give the page a name in the format of first name, last name, all lowercase, separated by a dash.
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Scroll down, and fill in the “Faculty Name” field with the faculty or staff member’s name. Then, click “Browse” over “Faculty Picture,” and select the profile photo you uploaded previously. Do the same for the “Faculty Thumbnail” field.
In the “Faculty Department Title” field, add the faculty or staff member’s official title. Optionally, you can also add their educational background in “Education Experience.” Fill in their contact information next, including their email, phone, and office location. If they would like to be identified as a first-generation college student, check the “First Gen” box, and their profile will display the “First Gen” logo. If you would like the faculty or staff member to have a full separate bio page, fill in the “Faculty Bio” field with biographical information. Next, fill in “Faculty First Name” and “Faculty Last Name.” This may feel repetitive, but it’s important for organizing the faculty and staff profile alphabetically on the page.
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Finally, scroll down to “Additional Data.” Here, you can add a separate professional website to the “Alternate Bio URL” if they would prefer to link to that instead of a bio page in Sitecore.
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Now, navigate to your department’s faculty or staff directory page in the content editor. There are two ways directory pages are organized in Sitecore, and it’s important to determine which method your department uses. One option is to use the Faculty-Staff Directory template, which displays all profiles in a grid, with optional filters. The other option is to use a standard page template, and organize profiles into sections using the “Faculty Builder” component. If you click on your faculty or staff page, it will either show “Faculty-Staff Directory” in the “Template” description, or “3 Column Builder,” which is the standard page template.
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Faculty-Staff Directory option
If your page uses the “Faculty-Staff Directory” template, here are the steps to follow to add your new member to the page.
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In order to double-check that your page has published with all of your changes, go back to the Content Editor, right-click on your page, select “Copy Item Url,” and then click “Copy Live Url.” Highlight the link and paste it in a new browser window. Here, we can see that our changes have published successfully.
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3-Column Builder (Standard page template) option
If your department’s directory page uses the standard page template with Faculty Builder items to organize faculty and staff into sections, the process is similar, but with one more extra step.
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