Page Comparison

Forms:

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*A copy of a Banner query with this transaction would be sufficient. If it is a partial reclass, please indicate the total amount of the posted transaction of which it is a part.

*We need to be able to find the transaction before we move it. If the transaction has not been posted in Banner (Invoice, pcard reclass…etc.) Please email the responsible department before contacting General Ledger. )Note - if the transaction has not yet been processed e.g. Accounts Payable has not processed your Jira request, then a reclass is not needed. Instead, email the responsible department.

2. TO: Where the transaction should be moved to.

   • FOAA

3. If either of the FOAA in steps 1 and 2 is outside your budget area, CC the budget manager for that area in your email to General Ledger. This shows us that they are aware of the transaction.

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Example:

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To Process an Interdepartmental (ID) Charge:

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1. Debit:

   • FOAA of department receiving the good/service

   • Description - What the charge is for

   • Amount

2. Credit:

   • FOAA of department providing the good/service

   • Description - What the charge is for

3. Budget manager’s approval of charge

For Example: Health Services provided lab works for student athletes.

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To Request a Funds Transfer to a Designated (Non-Budgeted) Fund:

A transfer is needed to move funds to/from designated (non-budgeted) funds CLEAR THAT NOT UR TO D. Transfer accounts (808xx) are used for this purpose. Transfers need to be funding for a project or event in the current fiscal year, or they need to be grant-matching funds for the current fiscal year. Remaining funds will be carried forward to the next fiscal at the end of the year.

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If there is no budget in your budgeted org in the transfer line, please send a Budget Change Request (BCR) to the budget@spu.edu to transfer the budget from the appropriate FOAA.

For Example:

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