An allowable business expense is an expense or a transaction that the University, a faculty, or staff incurs on behalf of the University in exchange for goods or services.
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A bid is a vendor's formal statement in response to a formal document outlining, in exact specifications, that they will supply the specified good or service at a specified rate. This is a commitment in writing from a vendor.
Contracts
Restricted Purchases
Some purchase types are restricted and will require additional review and pre-approval:
On-site catering - Sodexo is the food service provider on campus. Employees coordinating events on campus that require food service (catering) must grant Sodexo the first option of providing catering. The director of University Services must approve any exception. Still true?
Computers - All computer and computer-related purchases should be directed to the CIS helpdesk first. CIS will ensure that the purchase XXXXX.
Furniture - All furniture purchases should be directed to the Facilities department for review and approval. Facilities will ensure XXXX.
Gift Cards - For grant-related gift card purchases, please reach out to the Office of Sponsored Programs who can purchase on your behalf. For non-grant-related purchases of gift cards, please reach out to Finance who will help determine if the purchase is allowable.
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