An allowable business expense is an expense or a transaction that the University, a faculty, or staff incurs on behalf of the University in exchange for goods or services.
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A bid is a vendor's formal statement in response to a formal document outlining, in exact specifications, that they will supply the specified good or service at a specified rate. This is a commitment in writing from a vendor.
Vendor type
Sodexo - do we have to use them for internal catering? What does that really mean?
Determining the best payment method
Tax Due on Items Purchased
Sales tax is applicable on all goods purchased within Washington state. Use tax is applicable on goods purchased out of state or where sales tax has not been appropriately charged by a vendor.
If sales tax is not evident on purchases, the University is required to self-assess use tax.
Accounts Payable will make the use tax calculation and add the charge to the Purchase Order or Request for Payment.