Forms:
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To request a reclass, fill out the JV form above and send an email to general ledger General Ledger (generalledger@spu.edu) Make sure the JV & backup contains the following information:
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*A copy of a Banner query with this transaction would be sufficient. If it is a partial reclass, please indicate the total amount of the posted transaction of which it is a part.
*We need to be able to find the transaction before we move it. If the transaction has not been posted in Banner (Invoice, pcard reclass…etc.) Please email the responsible department before contacting General Ledger. )
TO: Where the transaction should be moved to.
FOAA
If either of the FOAA in steps 1 and 2 is outside your budget area, CC the budget manager for that area in your email to general ledgerGeneral Ledger. This shows us that they are aware of the transaction.
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Account Type | Debit | Credit |
|---|---|---|
Asset | Increase | Decrease |
Expense | Increase | Decrease |
Liability | Decrease | Increase |
Net Assets | Decrease | Increase |
Revenue | Decrease | Increase |
Example:
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To Process an Interdepartmental (ID) Charge:
An ID charge is a charge for goods/services provided by another department. ID accounts (801xx) should only be used for transactions between departments within SPU. Revenue (5xxxx) and Expense (7xxxx) accounts should NOT be used in this case.
Examples include events event ticket charges (ex. athletics, forums and other meetings); Library , library charges; , motorpool charges; , Printing & Mailing charges,; ASSP sound equipment charges ; etc.
To request an ID charge, fill out the JV form and send an email along with backup (email conversation and budget manager’s approval) to general ledger that contains the following information:
Debit:
FOAA of department receiving the good/service
Description - What the charge is for
Amount
Credit:
FOAA of department providing the good/service
Description - What the charge is for
Budget manager’s approval of charge
For Example: Health Services provided lab works for student athletes.
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To Request a Funds Transfer to a Designated (Non-Budgeted) Fund:
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If there is no budget in your budgeted org in the transfer line, please send a Budget Change Request (BCR) to the budget@spu.edu to transfer the budget from the appropriate FOAA.
For Example:
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