Page Comparison

Forms:

JV Upload Template

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A reclass is used to move a revenue or expense transaction from one Fund-Org-Account-Activity (FOAA) to another FOAA. Reclasses are typically used to correct original transactions that were posted to the wrong fund , org, account or activity.

To request a reclass, fill out the JV form above and send an email to general ledger (generalledger@spu.edu) that Make sure it contains the following information:

1. FROM: Where the transaction is currently posted.

   • FOAA

   • Amount

   • Invoice/document number and description

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1. • • A copy of a Banner query with this transaction would be greatly appreciated. If it is a partial reclass, please indicate the total amount of the posted transaction of which it is a part.

*We need to be able to find the transaction before we move it. If the transaction has not been posted in Banner (Invoice, pcard reclass…etc.) Please email the responsible department before contacting General Ledger. )

2. TO: Where the transaction should be moved to.

   • FOAA

3. If either of the FOAA in steps 1 and 2 is outside your budget area, CC the budget manager for that area in your email to general ledger. This shows us that they are aware of the transaction.

Accounting Rules: See General Ledger & Excel Tips for details

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To Process an Interdepartmental (ID) Charge:

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1. Debit:

   • FOAA of department receiving the good/service

   • Description - What the charge is for

   • Amount

2. Credit:

   • FOAA of department providing the good/service

   • Description - What the charge is for

3. Budget manager’s approval of charge

For Example: Health Services provided lab works for student athletes.

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To Request a Funds Transfer to a Designated (Non-Budgeted) Fund:

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If there is no budget in your budgeted org in the transfer line, please send a Budget Change Request (BCR) to the budget@spu.edu to transfer the budget from the appropriate FOAA.

For Example:

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