Page Comparison

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• Prepare audited financial statements that follow Generally Accepted Accounting Principle (GAAP) which is fair and complete.

• Comply with regulations and restrictions set by governmental authorities, grant agencies and donors.

• Provide comparable data over time for better budget management, business decision making and external reporting.

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Chart of Accounts Structure

The Chart of Accounts can be broken down into the following elements.

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• Activity Code(6 digit): What project is this for

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• Index Code: Pre-coded FOAA for maintenance charges (reserved for Facilities use)

• Detail Code: Pre-coded FOAA for Scholarship, Tuition, Fee and Room & Board Charges (reserved for OUS, SFS and Registrar use)

  • If you need to set up a new Scholarship or Fee Charges,

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Chart of Accounts Lookup

If the COA is showing “I” Inactive or “N” non-data entry please do not use them in your JV request or deposit transmittals. They are either roll-ups or closed.

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Requesting New Fund / Org / Account /Activity/Index/Detail (FOAAID) Code

FOAAI

Step 1: Look through the COA and see if there are existing FOAA that can be used and tracked with an activity code instead creating a new FOA.

Step 2: If a new FOAA is needed, please email generalledger@spu.edu with the following item.

• Fill out the forms below. Please list in detail the reason why a new FOAA is needed.

• Attach all backup documentation (Email conversations, contracts…etc.)

*If the fund creation request is related to donations (i.e. Giving Day) please contact Advancement gifts@spu.edu first.

*If the fund creation request is related to grant money received, please contact Office of Sponsored Programs osp@spu.edu

FOAAI Request Forms:

Detail Code

If you have a new Scholarship or Fee that needs to be charged to the students' account, please fill out the detail code request form